What the new landlord database means for you
The Government has confirmed more detail on the Private Rented Sector Database, the new national landlord register due to begin rolling out later this year. It affects every landlord we manage for, so it's this month's lead story. We don't have every detail yet, but we're keeping close tabs on it, and wanted to give you a heads-up on what's known so far.
What the new landlord database means for you
From late 2026, the Government is rolling out a new Private Rented Sector Database across England, region by region. Its legal basis is already written into the Renters' Rights Act 2025. Every landlord with an assured or regulated tenancy will need to register, and it's mandatory, and there will be an annual fee, though the amount hasn't been confirmed yet.
What you'll need to provide
The Government expects the database to hold, at minimum:
- - Your contact details, and those of any joint landlords
- - The full property address, type, bedroom count and occupation status
- - Gas safety, electrical safety and EPC information
Why it matters before you even market a property
Under the Renters' Rights Act, a property can't be advertised unless both the landlord and the property have an active database entry, and adverts will need to show the unique identifiers issued for each. Letting or advertising an unregistered property can carry a civil penalty of up to £7,000, rising to £40,000 or prosecution for repeated breaches or false information. Registration will also matter if you ever need to seek possession of a property.
It won't be a one-off
Once registered, entries will need updating whenever ownership, contact details, occupation status or safety certificates change, so this becomes an ongoing part of managing a tenancy, not a single form to file and forget.
Our commitment to you
Registering you on the database. Where the system allows agents to register on a landlord's behalf, we'll do it for you. Where it doesn't, we'll tell you exactly how and when to register yourself, well before it becomes mandatory for your region.
Keeping your certificates current. When your gas safety, electrical safety or EPC certificates are renewed, we'll upload the update on your behalf wherever we're able to. If we can't, we'll let you know what's needed and when.
Regional rollout details, exact dates and fees are still to be confirmed by the Government. We're following this closely and will contact you directly with next steps as soon as your region's timeline is set. No action is needed from you right now.
There's nothing for you to do right now. Once the Government confirms your region's rollout date and the registration process, we'll come back to you directly with the specifics. This is just us keeping you in the loop.
We'll be sharing what we've noticed since the Renters' Rights Act came into force, the real-world changes, not just the legal theory.